Choosing your event venue is an intimidating process. There is a variety of factors to consider, along with the requests and demands of the event guests, as well as the event managers. Perhaps the biggest decision while organizing your event is to select an event venue that check marks all the tick boxes of your requirements.

The event venue is the center of the entire event. Whatever you organize and decide next will revolve around the venue you choose. Because of the immense importance of an event venue, this article will revolve around it. In this article, we will talk about various actors you should consider while choosing an event venue. So, let us get started right away:

• Your budget vs the cost of the venue
The first thing to consider while choosing an event venue is how heavy it would be on your pocket. Make a budget, analyze all the event costs, and then shortlist a list of locations that fall within your budget.

Moreover, we would recommend you to keep your budget for the venue on the lower side, as it gives you more liberty to expand when it comes to food and other amenities. Also, you should be efficient in booking the venue as soon as you decide, as some places get booked faster than others.

• The type of event vs the ambiance of the venue
The ambiance matters a lot when it comes to organizing an event successfully. The first step to choose the best ambiance is to concentrate on the type of the event. Is it a birthday party? Is it an office farewell? Or is it a gala or an expo? Once you are sure of the type of the event, you should start looking for ambiances that suit it the best.

For example, for a kid’s birthday party, you would want to choose a kid friendly place with swings and entertainment for the kids. For a more formal event, you are more inclined towards choosing sophisticated architecture and interior.

• Location of the venue
The location of the event venue matters the most when it comes to deciding the ideal place. Remember that no one likes to commute for an hour for any event, so make sure you choose a venue close in proximity to the guests.

For example, if your guests are coming from their office or house, keep the venue close to the office or the house respectively. Similarly, if the majority of your guests are coming directly from an airport to the event venue, keep the location close to the airport. The greater you add to the convenience to the guests, the more likely they are to be happy with your event.

• Services and amenities offered by the venue
Services and amenities have a great share in choosing the best event venue. There are a couple of different services and amenities you can choose from, to finalize a desired location as the event venue. This is highly dependent upon the requirements of your event and the type of your event.

Some of these services and amenities can include

• catering and food delivery,
• tables, chairs, and furniture setup facility,
• audio and visual equipment,
• a setup and cleanup crew.

All of these services come in very handy, as they add to the convenience of the event organizers as well as the event guests.

• Parking and capacity of the venue
Parking lots and valet parking have a good impact on your guests when they arrive at the event venue. If you have a lot of guests coming to your event, do make sure that you have adequate parking space. If not, then you are left with very limited options available, as you have to rent out any nearby parking lots or have a private valet service handle the parking problems.

While choosing an event venue, make a guest list beforehand, and count the total number of guests you expect to show up at the wedding. Then choose a venue that can accommodate the desired number of people by keeping a margin of around 25 people. This will ensure that no last-minute problems come up during the event.